How to Build a Winning Content Development Team
  • 7-minute read
  • 4th June 2024

How to Build a Winning Content Development Team

High-quality content is the cornerstone of any ecommerce business – and it doesn’t exist without a first-rate content development team. A winning content team can make all the difference when it comes to unlocking success; excellent content drives engagement, builds brand reputation, and ultimately boosts conversions. In fact, according to 74% of companies surveyed by Forbes Advisor, content marketing helps increase lead generation.

In this guide, we’ll take you through the steps of building a content team that will get you results and increase your brand authority. We’ll show you how to:

  1. Define your content needs and goals
  2. Assemble the right talent
  3. Establish processes and workflows
  4. Promote collaboration and knowledge sharing
  5. Measure, analyze, and optimize

Keep reading to get started.

Step 1: Define Your Content Needs and Goals

Your content marketing goals can vary depending on the objectives of your business, your audience, and the product or service you offer. Before assembling your team, define your specific needs and goals. Are you aiming to increase brand awareness, generate leads, or drive sales? The answers will guide the type and frequency of your content creation. Outlining the goals of your content involves:

  • Understanding your target audience
  • Creating buyer personas based on your audience’s demographics
  • Identifying gaps in your current content marketing plan
  • Ensuring alignment with your overall business strategy
  • Determining the volume of content you need and your content production schedule

These points will help provide direction for your content development team and avoid costly revisions or bottlenecks down the line.

Step 2: Assemble the Right Talent

After you establish your content needs and goals, you can begin assembling the right talent to build your content team. Of course, you’ll need copywriters to produce content for your website, emails, newsletter, blog, etc. However, depending on the type of content, you’ll also need a variety of other experts, such as editors, proofreaders, SEO specialists, and graphic designers. You’ll also need to designate a project manager or coordinator to ensure the processes run smoothly and on time. 

No matter your industry, it’s important to hire people with a diverse range of skills and expertise to ensure comprehensive content development. If your entire team only has experience with one type of content or subject, it can limit your audience. Outsourcing proofreading and editing services to a team of freelancers gives you access to a pool of skilled professionals with experience in a wide range of subjects and industries.

Step 3: Establish Processes and Workflows

Efficient processes and workflows are the key to a successful content marketing strategy, as they help keep your team organized and on track. Clearly defining the roles of every team member can avoid confusion or overlapping tasks. 

Content calendars can also help your team manage content across all communication platforms, such as social media channels, websites, and emails, and publish on a regular schedule. They help manage the workflow by defining who’s responsible for each piece of content, including writers, editors, and designers. 

Implementing a business-wide style guide, which establishes your preferred standards for dialect, language, punctuation, etc., ensures consistent content. This is especially important if you use AI content tools as part of your strategy, as the content will need to be revised to reflect your brand guidelines and voice. 

If your team produces a high volume of content, an editing agency with editors based all over the world can help you manage a busy publication schedule. Proofed works to ensure all your content stays consistent and reflects your brand style guide while prioritizing your specific timeline.

Step 4: Promote Collaboration and Knowledge Sharing

One of the benefits of working with a content development team is the opportunity for collaboration and knowledge sharing, especially if your team is made up of professionals with diverse subject-matter expertise. Providing your team with an environment that fosters creativity and innovation ensures versatile, well-rounded content and improves its overall quality. 

To promote content collaboration, encourage a culture of free-flowing ideas and ensure your team is given adequate time for brainstorming sessions and cross-departmental collaborations. Implement knowledge sharing platforms such as Slack and Microsoft Teams, and hold regular training sessions to upskill team members and stay current with industry trends.

Step 5: Measure, Analyze, and Optimize

Measuring your content’s performance, analyzing key metrics, and using that data to improve your content is the best way to stay competitive and keep your audience’s attention. Analytics tools can track performance using indicators specific to the type of content. 

For example, for social media content, it’s essential to track metrics such as engagement rates and interactions. For blog posts with calls-to-action, you can track conversions and bounce rates. In addition to performance metrics, gather customer feedback through testimonials and informal surveys, and use the feedback to shape future work. 

To further increase website traffic and boost your Google ranking, have your content professionally edited by our expert team. Recent Google updates prioritize well-written, authoritative content over bland, recycled material. At Proofed, we can optimize your content for SEO by improving its quality and credibility – and we use the most up-to-date SEO techniques to give your content the best chance of landing on the first page of SERPs.


Building a winning content development team requires a data-driven strategy, the right talent, efficient workflows, and a culture of collaboration. As an integral part of your content development team, Proofed can take your content marketing to the next level with our expert proofreading and editing services. We work with innovative startups, Fortune 500 companies, and more to ensure first-rate content and a smooth, efficient editorial process. Schedule a call with us today to learn more about what we can do for your business.


1. How do I determine if I should hire in house or outsource content development?

Assess factors such as budget, scalability, required expertise, and project timelines. In-house teams can offer greater alignment with company culture; however, there are many benefits to outsourcing content development. Outsourcing provides flexibility and access to specialized skills without the need to sacrifice quality. It also allows you to drastically scale your content creation since a team of freelance editors has the capacity to work with a much higher volume of content than a single in-house editor.

2. What are the essential roles and responsibilities in a content development team?

Essential roles include writers, editors, SEO specialists, graphic designers, project managers, and data analysts. Responsibilities range from content ideation and creation to optimization, distribution, and performance analysis.

3. How can I ensure consistent brand voice and messaging across multiple content creators?

Develop a comprehensive style guide outlining brand voice, tone, messaging guidelines, and content standards. You can also conduct regular training sessions, provide feedback, and use project management tools to maintain consistency and coherence across content.

4. What project management tools and platforms are recommended for content development teams?

Recommended tools include content management systems (e.g., WordPress, Squarespace), project management platforms (e.g., Asana, Trello, Airtable), collaboration tools (e.g., Slack, Google Workspace), and analytics tools (e.g., Google Analytics, Semrush).

5. How do I measure the success and impact of my content efforts?

Measure success through key performance indicators such as website traffic, engagement metrics (e.g., time on page, bounce rates), lead generation, conversion rates, social media interactions, and customer feedback. Analyze data regularly and experiment with different strategies to find what works best for your business.

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