Microsoft Word Tips: How to Control Vertical Alignment
  • 3-minute read
  • 9th May 2020

Microsoft Word Tips: How to Control Vertical Alignment

Do you need to make text appear halfway between the top and bottom of a page in Microsoft Word? Then you need to adjust the vertical alignment. Check out our guide below to see how this works.

Basic Alignment Options in Word

If you think about text alignment at all, you probably think of the position of text between the left and right margins of a page. The basic alignment options in Microsoft Word reflect this:

  • Align Left – Aligns text with the left margin of the page.
  • Center – Centers text on the page.
  • Align Right – Aligns text with the right margin.
  • Justify – Each line begins at the left margin and ends at the right margin.
Alignment options in Microsoft Word.
Alignment options in Microsoft Word.

These options are all available in the “Paragraph” section of the “Home” tab in Word. And to apply them, all you need to do is select the relevant text and click the desired alignment. But how do you control the position of text between the top and bottom margins? To do this automatically, you will need to access the vertical alignment options instead.

Adjusting Vertical Alignment in Microsoft Word

Vertical alignment refers to the position of text between the top and bottom margins of a page. Often, when people want text to appear halfway down a page, they will just hit “Enter” repeatedly. But while this will work, it can be hard to align things perfectly, which can make formatting messy.

Find this useful?

Subscribe to our newsletter and get writing tips from our editors straight to your inbox.

Instead, you can access the vertical alignment options in Word as follows:

  1. Go to Layout > Page Setup on the main ribbon.
  2. Click the arrow in the bottom right to open the full layout options.
  3. Click the Layout tab and go down to the Page section.
  4. Select the alignment you need from the Vertical alignment menu.
Adjusting the vertical alignment in a document.
Adjusting the vertical alignment in a document.

The options here are:

  • Top – Puts the first line at the top of the page.
  • Center – Positions text halfway between top and bottom margins.
  • Bottom – Starts the first line of each page at the bottom margin.
  • Justified – Spreads the text on the page so that the first line starts at the top margin and the final line is aligned with the bottom margin.

This setting is very useful when you only need a little text in the middle of a page (e.g., when creating a cover page for an essay or business report). However, vertical alignment affects all text on the page, so you cannot use it to align single passages like you can with the left/right alignment options.

Comments (3)
Meisha-Marie E Paul
3rd August 2021 at 19:45
Thanks so much, this helped me figure out a template very easily.
Pat Uttz
14th August 2021 at 08:10
I'm writing a book with chapters, a 3x4 table. I want it to be vertically justified however when I use that setting the last page of the chapter is messed up because it is only a half a page. Is there a way to have the last page of those chapters display properly so that any edits keep the flow of text as vertically justified except the last page of the chapter? I can't find a fix for this. :(
    Proofed
    16th August 2021 at 09:52
    Hi, Pat. It's hard to be certain what the issue is without seeing the document, but if you want to use a different vertical alignment on the final page of each chapter you could probably add a section break before the final page (this will let you apply different formatting to the required "sections" without changing the alignment elsewhere). You can find some information on using page and section breaks here: https://proofed.com/writing-tips/using-page-and-section-breaks-in-microsoft-word/

Instant Quote

Instant Quote

Need more help perfecting your writing?

Proofed has the perfect editor!

Instant Quote

Price

You can also upload a document to get an instant quote

Icon of cloud upload

Drag & drop your file

or browse your computer

Browse from your device

Icon of cloud upload

Drop your file here!

Icon of loading status

Your file is being
uploaded!

More Writing Tips?
Trusted by thousands of leading
institutions and businesses

Make sure your writing is the best it can be with our expert English proofreading and editing.