How to Use Wildcards to Search a Document in Microsoft Word
  • 3-minute read
  • 18th July 2021

How to Use Wildcards to Search a Document in Microsoft Word

“Wildcards,” in the context of Microsoft Word, are characters that allow you to refine a search within a document. But how can you use them? And which symbols can you use? In this article, we run through the basics of wildcards in Microsoft Word and how you can use them to search for specific information in a document.

Using Wildcards in Microsoft Word

The process for enabling wildcards in Word is straightforward:

  1. Press Ctrl+H to bring up the Find and Replace dialogue box. 
  2. Click on More >> and make sure the Use Wildcards box is checked.
Enabling wildcards in Microsoft Word.

Once enabled, you can also use wildcards in Word’s search-only feature (Ctrl+F).

To use wildcards after enabling them, all you have to do is add the relevant symbol to your search term(s). For example, to search for the words “dive” and “dove” at the same time, you would type “d?ve” into the search field since the “?” symbol can stand in for any character. Word will then search for all words that begin with “d” and end in “ve” with a single character in between, including “dive” and “dove.”

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How to use a wildcard in Word.

Now, let’s look at some more examples of useful wildcards.

Wildcards to Use in Your Searches

Key wildcards you can use when searching a Word document include:

  • ? – You can use a question mark in place of any single character. For example, searching “g?t” will find “got,” “gut,” and “get,” but not “goat” or “gnat.” You can also add multiple question marks to stand in for a set number of unspecified characters (e.g., “g??t” would find both “goat” and “gnat”).
  • * – You can use an asterisk in place of any number of characters. For example, “w*t” would find “weight,” “wet,” “what,” and even “when he lost.”
  • [ ] – Square brackets will let you search for any one of the specified characters within. For example, “n[oi]t” would find “not” and “nit,” but not “net” or “nut.”
  • [ – ] – Adding a hyphen between two characters within square brackets allows you to search for any character within the specified range. For example, “[d-s]ent” would find “dent,” “lent,” and “rent,” but not “bent” or “tent.”
  • < – Using a less-than sign allows you to search for words beginning with the stated characters. For example, “<pre” would locate “premeditated,” “prematurely,” and “preview,” but not “impress,” “permission,” or “spree.”
  • > – Using a greater-than sign lets you search for words ending with the stated characters. For example, “ing>” would find “walking,” “talking,” and “flying,” but not related words like “walked,” “talks,” or “flew.”

Wildcards can be very useful, especially when it comes to long documents, helping you find specific terms or check spellings for consistency (e.g., looking for “-ise” and “-ize” endings in a document). But the best way to be confident your writing is error free is to have it proofread, so why not contact the professionals today?

Comments (8)
8th September 2022 at 20:15
how to find any numbers with paragraph mark after them? Example 1 O Vaticano anunciou a iminente canonização de João Paulo I, 2 o papa que reinou apenas durante 33 dias I want Word to find 1 and 2, but not 33, Find: [0-9] will find all numbers, including 33 Any help you can provide will be appreciated
    9th September 2022 at 13:03
    Hi, Luis! Look for the Special button at the bottom of the dialog box in our screenshot above, then click on the arrow to see the list. Select Any Digit, then Paragraph Mark (so you will see this in the Find What box: ^#^p). This will find any numbers that are followed by a paragraph mark.
Umasankar D
7th February 2023 at 16:38
This is very helpful. Thank you.
    12th February 2023 at 17:08
    Hi there - you're welcome! I'm glad you found this useful.
11th February 2023 at 15:20
Hi, I want to find any numbers in any length between brackets, for example, (786), (56), etc. Thank you!
    12th February 2023 at 17:37
    Hi, Efrat! To find a single digit in parentheses, type (^#) in the Find What field in the dialog box as above. For longer numbers, you’d need repeat the ^# symbol for each digit, so, for example, to search for numbers of four digits and below in parentheses, you’d type (^#^#^#^#).
4th March 2023 at 07:25
How to search particular number in square brackets. example: I want to find "4" who has "[" in the beginning and "]" at the end. I want the result is "[4], "[34]", "[45]", "[643323]", etc.
    12th March 2023 at 11:33
    Thanks for your question. If you use \[*4*\] in the Find What field, that will find all instances of “4” in square brackets, whether on its own or as part of a longer number. The backslash before each square bracket stops Word recognising the square brackets as wildcard characters in their own right; the asterisks represent any other characters surrounding the “4”. I hope this helps!

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