A simple “thank you” can go a long way in this world. A courteous note after a job interview, for instance, could help you secure the position. But a thank you letter can also be a simple way of letting a friend or family member know you appreciate them, which is just as important!
What goes into a good thank you letter or note, though? We have a few tips:
Check out the guide below for more on how to write a great thank you note.
If someone has done you a favor, it is best to send a letter or note as soon as possible afterwards (otherwise it might seem like you forgot). This is especially important in a business or professional context.
After a job interview, for instance, sending a “thank you” email within 24 hours will help the hiring manager remember you when they make a decision.
A traditional thank you letter on paper (or in a card) is still a good idea if:
However, email is now standard in business contexts. And email is much quicker if you need to send a thank you promptly!
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The exact content of a thank you note will depend on the situation. However, most thank you letters or notes will include a few basic components:
This doesn’t have to be very long, either! In fact, a short thank you – assuming it is sincere – will often have more impact than a very long one.
A good thank you note should feel personal. As such, you should tailor the tone of the note to the recipient and the situation.
This comes down to your relationship with the recipient, so think about this while composing your note. Relevant factors include:
And if you’re sending more than one thank you note (e.g., if you’ve had multiple job interviews), tailor each one to the recipient. Sending the same template thank you email to multiple recipients may sound insincere.
Finally, errors in a thank you letter or note could make your gratitude seem insincere, so don’t forget to check your letter for typos before sending it! Alternatively, to be extra sure your thank you letter is error free, you could have it proofread by the professionals! Just let us know how we can help.
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