You may need to take minutes as a record of the actions taken and decisions made at a meeting. And if so, you\u2019ll want them to be clear, concise and accurate. But how can you ensure this? In this post, we share our top tips for taking and writing up the minutes of a meeting, including:\r\n\r\n\tMake sure to prepare for the meeting and create a template.\r\n\tArrive early so you can set up before the meeting starts.\r\n\tTake clear, concise notes during the meeting.\r\n\tWrite up your minutes as soon as the meeting finishes.\r\n\tHave your minutes proofread to make sure they\u2019re error free.\r\n\r\nFor more advice on all the above, check out our guide below.\r\n1. Prepare for the Meeting\r\nIf possible, make sure to read the agenda and any supporting documents before the meeting. This will give you a sense of what the meeting will cover, which means you can prepare an outline in advance.\r\nIt's possible your employer will already have a template for meeting minutes (i.e., a standard form that you can fill out when you write up the minutes for a meeting). If so, feel free to use and adapt this. But if you don\u2019t have one, you\u2019ll want to create an outline. This should include:\r\n\r\n\tThe meeting type and purpose (e.g., Weekly Team Meeting).\r\n\tThe time, date and location of the meeting.\r\n\tNames of those leading and attending the meeting.\r\n\tAny other information you can fill in based on the agenda (though make sure to leave space to fill in the details once the meeting is over).\r\n\r\nThis preparation will minimize the note taking you have to do on the day.\r\n2. Arrive Early\r\nArrive early for the meeting so that you have time to set up before it starts. This will save you from feeling rushed, as well as letting you check the names of attendees against the list on the agenda as they arrive.\r\nIf you take notes on paper, moreover, make sure that you have a couple of spare pens. And if you\u2019re using a computer to take notes, make sure you have somewhere to plug it in (or at least a full battery).\r\n3. Take Notes During the Meeting\r\nWhen taking notes during a meeting, make sure to record:\r\n\r\n\tCorrections and amendments to previous meeting minutes.\r\n\tThe discussions that take place and decisions made.\r\n\tWho will implement decisions and the actions required.\r\n\tWhen the meeting ends and plans for the next meeting.\r\n\r\nHowever, the minutes of a meeting are not a word-for-word transcription of what gets said. Instead, they are a summary of the points discussed and decisions made during the meeting. As such, you should keep your notes simple and only record things that are minute-worthy.\r\n4. Writing Up the Minutes\r\nAs soon as the meeting finishes, you\u2019ll want to start writing up your minutes. This will ensure they\u2019re still fresh in your main, as well as letting you distribute them quickly. Key tips for the writing up stage include:\r\n\r\n\tUse plain, simple language and write all minutes in the past tense.\r\n\tFocus on facts, not opinions expressed during the meeting.\r\n\tInclude the names of people who raise or second motions.\r\n\tIf you are unsure about anything in your notes, contact the meeting leader or the person who spoke and check the facts before writing it up.\r\n\r\nThis will help ensure that you have a clear, helpful set of minutes.\r\n5. Proofread Your Minutes\r\nFinally, before you distribute the minutes you\u2019ve written up, make sure to proofread them. This will help ensure they\u2019re unambiguous and error free. And if you\u2019d like any extra help with this stage of the process, don\u2019t forget we have professional proofreaders available 24\/7.