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Professional Formatting That Elevates Every Document

Our document formatting service ensures your content is clean, consistent, and ready to share. From business reports and proposals to academic work and white papers, we make your work look as good as it reads.

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Deliver Consistent, Polished Documents

Formatting isn’t just visual — it’s functional. Clean structure builds trust, improves readability, and ensures your message is delivered with impact. We help:

  • Fix inconsistent headings, fonts, spacing, and layout
  • Apply or create formatting styles to match your brand or template
  • Polish visuals (tables, graphs, page breaks) for flow and clarity
  • Get your content ready for submission, publication, or presentation

Whether it’s client-facing or internal, your document deserves to look the part.

Formatting Built for Speed, Accuracy, and Brand Consistency

Custom Style Guides?
We Follow Them

Multi-File Projects?
No Problem

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Custom Style Guides?
We Follow Them

Have a branded template, house style, or submission checklist? We apply it line by line — or help you build one.

Multi-File Projects?
No Problem

We format at scale across entire decks, documents, or collections to ensure consistency from cover to conclusion.

Powered by People,
Enhanced by Tech

We combine expert formatting professionals with automated QA tools to speed up delivery and minimize errors.

  • “The Proofed team is always professional, courteous, and helpful. They are a pleasure to work with and a vital part of our team’s workflows” 

    Hilary Carter

    SVP of Research and Communications, Linux Foundation

  • Kirti Jain, Director of Design at Emeritus

    “Proofed is an indispensable part of our content production process and they have helped our team learn to write better”

    Kirti Jain

    Director of Design, Emeritus

  • “Maintaining the highest quality and standard would be impossible without external support from Proofed”

    Luke Westergreen-Thorne

    Co-CEO, Grantify

What We Format

What We Format

We work with a wide range of formatting options, including:

  • Adding page numbers
  • Inserting section or page breaks
  • Adding headers and footers
  • Generating a dynamic table of contents
  • Inserting dynamic lists of charts, figures, and tables
  • Adding captions to charts, figures, and tables
  • Applying consistent fonts, spacing, and margins
  • Adding columns and borders

Need something unique? Just ask — we’ll tailor formatting to your specs.

Explore Our Related Services

  • Proofreading
  • Copyediting
  • AI Content Editing
  • Fact Checking

Think of us as a proofreading and editing agency. Our professional proofreaders catch grammar, punctuation, and spelling mistakes while keeping your style and brand voice intact.

Whether you write for business, academia, or something creative, we make your work polished, professional, and positioned for your target audience.

Explore Proofreading Services

Turn good writing into great content with our copyediting services. Our expert editors refine your writing for clarity, flow, and readability while ensuring consistency in tone and style.

Beyond catching grammar and spelling errors, we focus on improving sentence structure and word choice, making your message more impactful. Whether you’re working on a website, a report, or a novel, we elevate your content to the next level.

Explore Copyediting

Our editors specialize in refining AI-generated content, ensuring your work is accurate, coherent, and tailored to your needs. We smooth out awkward phrasing, correct factual inconsistencies, and make sure the content aligns with your brand’s voice.

Let us transform your AI-generated drafts into high-quality, reader-ready content.

Explore AI Content Editing

Trust is built on accuracy, and our fact-checking services help you maintain it. Our meticulous fact-checkers verify the accuracy of data, statistics, and claims in your writing, ensuring your content is reliable and credible.

We dive deep into research to confirm every detail, making your work trustworthy and authoritative. Whether it’s a blog post, a white paper, or a research article, we help you build confidence with your audience.

Explore Fact Checking

  • Ready to see what a hand-picked team of formatting experts can do for your business?

    Tell us about you, your business, and what you’re looking for in an editorial service.

    Schedule a Call

Formatting Service FAQs

  • We handle headings, spacing, styles, fonts, numbering, tables, visuals, margins, templates, and more.

  • Yes! We format across Microsoft Office, Google Workspace, and other tools including InDesign, LaTeX, and PDFs (where editable).

  • Absolutely. Many clients combine formatting with proofreading or editing for an all-in-one document polish.

  • Always. Your content is treated with full confidentiality. Our systems and teams are built for secure document handling.

  • Not necessarily. We can use yours or apply formatting that aligns with industry standards or your brand’s existing look.

Document Formatting for Businesses and Individuals

  • Student

    For undergraduates, graduates, PhDs, and lifelong learners

    Explore Student Proofreading

    Student

    Calling crammers, test-takers, and paper-writers. Whether you’re writing an admissions essay to get into your dream school or drafting a PhD proposal, you’ve got a lot going on. Let us take proofreading off your to-do list.

    Explore Student Proofreading

  • Author

    For storytellers, novelists, essayists, playwrights, and poets

    Explore Proofreading for Authors

    Author

    Your words deserve to be front and center. Whether you’re crafting your debut novel or fine-tuning a collection of poetry, we’ll help bring your voice to life with flawless prose and polished writing.

    Explore Proofreading for Authors

  • Professional

    For entrepreneurs, executives, and job-seekers

    Explore Editing for Professionals

    Professional

    In the professional landscape, every word counts. We’ll refine your cover letters, emails, personal statements, and resumes, so you can focus on impressing peers, closing deals, and climbing ladders.

    Explore Editing for Professionals

  • Researcher

    For scientists, analysts, and data enthusiasts

    Explore Research Proofreading

    Researcher

    From lab reports to groundbreaking discoveries, you need precision in every detail. We’ll ensure your research write-up communicates your findings with clarity, precision, and professionalism.

    Explore Research Proofreading

  • Academic

    For academics, historians, and thought leaders

    Explore Academic Editing

    Academic

    Your work is a testament to your dedication. This means every word should shine. Whether you’re writing a research-leading thesis or polishing a peer-reviewed article, we’ll make sure your ideas are as clear and compelling as possible.

    Explore Academic Editing

  • ESL

    For non-native English speakers

    Explore Proofreading for ESL

    ESL

    Your ideas deserve to be understood, no matter your native language. We specialize in helping ESL students refine their writing so it’s clear, professional, and impactful. From essays to applications, we’ll ensure your work is error-free and reflects your best self.

    Explore Proofreading for ESL

  • Dyslexia

    For people with dyslexia

    Explore Proofreading for People With Dyslexia

    Dyslexia

    Your ideas matter, and we’re here to ensure your writing reflects and communicates them perfectly. From emails to essays, we’re your trusted partner for turning your thoughts into polished text.

    Explore Proofreading for People With Dyslexia

Explore Our Latest Editorial Tips

Ready to Make Your Documents Publication-Ready?

Let’s clean up your formatting so your message gets the attention it deserves.

Schedule a Call

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